SmartSuite Library does the work so your library team can be a library team. Here is exactly where the time comes from.
Eight everyday library tasks. Multiplied across a school year of an average Australian secondary school. Here is what SmartSuite Library hands back.
Without SmartSuite Library
30 seconds per checkout. Hardware scanner required. A library staff member needed at the desk for every transaction.
With SmartSuite Library
Students and Teachers self-issue from their phone or tablet. No app to download. No scanner. Library staff handle only exceptions.
How it works: Camera reads any barcode. Works on any phone, tablet, or laptop already in the school.
Without SmartSuite Library
Run report each morning. Sort by homeroom. Print 30 pages. Walk to staffroom. File in pigeonholes. Around 20 minutes per day.
With SmartSuite Library
Set once. Automatic email to each homeroom teacher every morning. No printing. No walking.
How it works: Scheduled daily job emails a personalised overdue list to each teacher.
Without SmartSuite Library
Copy the URL from the webpage. Switch to the catalogue. Paste. Type the title. Type a description. Add subject tags. Save. Every web resource, four to five minutes.
With SmartSuite Library
One click of the WebCat Chrome extension. Title, URL, author, subject keywords and description pre-filled from the page. Save straight to your catalogue.
How it works: One click of the WebCat Chrome extension. Title, URL, author, subject keywords and description pre-filled from the page. Save straight to your catalogue.
Without SmartSuite Library
Open Canva or Word. Search for a template. Rebuild it in your school colours. Add your library name. Save. Print. Repeat every time you need a new poster, desk card, or reading list.
With SmartSuite Library
Open Print Studio. Pick a ready-made poster, desk card, or reading list. Download and print. Every school-library asset already built, always up to date.
How it works: Open Print Studio. Pick a ready-made poster, desk card, or reading list. Download and print. Every school-library asset already built, always up to date.
Without SmartSuite Library
Walk the shelves with a dedicated hardware scanner. Return to desk to sync. Close the library while you work. Takes 2–3 days.
With SmartSuite Library
Walk the shelves with any smartphone. Live progress on screen. Multiple staff can work in parallel. Library stays open. Done in hours.
How it works: Any camera-enabled device scans barcodes in real time. Results sync instantly across all devices.
Without SmartSuite Library
Manually import student data each term. Resolve duplicates. Create accounts for new students. Manually archive leavers.
With SmartSuite Library
Automatic sync with your school’s student management system. Accounts created, updated, and archived without any manual steps.
How it works: SmartSuite connects to your SIS and keeps enrolments current throughout the year.
Without SmartSuite Library
Search SCIS. Fill request form. Wait 14 business days. Re-search. Download. Import. Verify. Around 3–4 minutes active time per request.
With SmartSuite Library
One click. Automatic request, queue, retrieval, and import. No waiting. No re-entry.
How it works: SmartSuite Library integrates directly with SCIS and handles the full request lifecycle.
Without SmartSuite Library
Manually search TV4Education for each resource. Copy links. Paste into catalogue records. Repeat for every new import.
With SmartSuite Library
Relevant TV4Education videos automatically linked to catalogue records. Students see them directly in search results. Nothing to do.
How it works: TV4Education catalogue is cross-referenced with your collection on every import.
Without SmartSuite Library
Research the book. Request a purchase order. Wait weeks. Catalogue on arrival. Around 30 minutes of admin per trial book, plus school budget approval time.
With SmartSuite Library
Search the SmartSuite Library network. Request the title from a partner school. Both libraries track the loan from Requested through to Closed with automatic email at every status change.
How it works: Search the SmartSuite Library network. Request the title from a partner school. Both libraries track the loan from Requested through to Closed with automatic email at every status change.
Without SmartSuite Library
Look up ACARA codes for each new book. Decide which codes apply. Tag manually. Save. Repeat for every new book that arrives all year.
With SmartSuite Library
Every new book is automatically tagged with matching Australian Curriculum codes on ingest. No lookups, no manual tagging, no missed connections.
How it works: Every new book is automatically tagged with matching Australian Curriculum codes on ingest. No lookups, no manual tagging, no missed connections.
Without SmartSuite Library
Manually compile reminder lists. Contact parents by phone. Send individual emails. No consistent schedule. No follow-up tracking.
With SmartSuite Library
Set once. Automated reminder schedule sends notices to students and parents at the right time, every time.
How it works: Configurable reminder schedule triggers SMS via the school’s existing communication system.
Without SmartSuite Library
Export MARC. Install Listmaker. Run match. Re-import. Verify. Around 4 hours per year of active effort.
With SmartSuite Library
One click. Automatic match against the official PRC list and tag. Done in seconds.
How it works: PRC list is loaded centrally. SmartSuite Library matches against your collection on demand.
Same school. Same TL. Same number of students. Different system.
Without SmartSuite Library
With SmartSuite Library
350 hours a year is more than a statistic. It is time back on the floor with readers, time to plan the lesson that lands, time to be in the space you built. Let SmartSuite Library handle the admin — so you can do the work you actually became a librarian for.
